Privacy Policy - HR

Job Applicant Privacy Notice

California Consumer Privacy Act (CCPA) | As Amended by the CPRA

Cambridge Management Group, Inc. (“CMGI,” “we,” “us,” or “our”) and Cambridge Maintenance and Property Services, Inc. (“CMPS,” “we,” “us,” or “our”) are committed to protecting the privacy of job applicants. In accordance with the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (collectively, “CCPA”), this notice describes the categories of personal information we collect from job applicants, the purposes for which that information is used, and your rights as a California resident.

This notice applies to all individuals who apply for employment with Cambridge Management Group, Inc. or Cambridge Maintenance and Property Services, inc., whether in person, by mail, by email, through an online job platform, or by any other means.

1. Categories of Personal Information We Collect

In connection with your application for employment, we may collect the following categories of personal information:

- Identifiers — such as your name, address, email address, phone number, and date of birth
- Professional or employment-related information — such as your résumé, work history, references, professional licenses, and certifications
- Education information — such as degrees earned, institutions attended, and transcripts
- Sensitive personal information — such as Social Security number (collected only as required for background check or onboarding purposes), driver’s license number, and immigration or work authorization status
- Characteristics of protected classifications — such as information disclosed voluntarily in connection with equal employment opportunity (EEO) reporting (race, gender, veteran status, disability status). This information is collected and maintained separately and is not used in hiring decisions.
- Background check information — such as criminal history, driving record, and credit history, where permitted by law and relevant to the position
- Communications — such as correspondence between you and CMGI during the application process

2. Purposes for Which We Use Your Information

We collect and use applicant personal information for the following business purposes:

To evaluate your qualifications and suitability for employment
To communicate with you regarding your application and the hiring process
To conduct background checks and verify the information you have provided, where applicable
To comply with federal, state, and local legal obligations, including equal employment opportunity and recordkeeping requirements
To protect the rights, safety, and security of our employees, applicants, and company

3. Disclosure of Personal Information

We do not sell or share your personal information for cross-context behavioral advertising. We may disclose applicant personal information to the following categories of third parties as necessary to carry out our hiring process:

Background check and screening service providers
Human resources and applicant tracking software providers
Legal counsel and compliance consultants
Government agencies as required by law

All third parties with whom we share personal information are required to maintain its confidentiality and use it only for the purposes for which it was disclosed.

4. Retention

We retain applicant personal information for a period of [ specify, e.g., two (2) years ] following the close of the application process, or as otherwise required by applicable law. If you are hired, your information will be transferred to your employee file and retained pursuant to our employee records retention policy.

RETENTION OF DATA

Cambridge Management Group, Inc. and/or Cambridge Maintenance and Property Services, Inc. will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes and enforce our legal agreements and policies.

Cambridge Management Group, Inc. and/or Cambridge Maintenance and Property Services, Inc. will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer periods.

TRANSFER OF DATA

Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.

If you are located outside United States and choose to provide information to us, please note that we transfer the data, including Personal Data, to United States and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

Cambridge Management Group, Inc. and/or Cambridge Maintenance and Property Services, Inc. will take all the steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.

DISCLOSURE OF DATA

Business Transaction

If Cambridge Management Group, Inc. and/or Cambridge Maintenance and Property Services, Inc. is involved in a merger, acquisition or asset sale, your Personal Data may be transferred. We will provide notice before your Personal Data is transferred and becomes subject to a different Privacy Policy.

Disclosure For Law Enforcement

Under certain circumstances, Cambridge Management Group, Inc. and/or Cambridge Maintenance and Property Services, Inc. may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Legal Requirements

Cambridge Management Group, Inc. and/or Cambridge Maintenance and Property Services, Inc. may disclose your Personal Data in the good faith belief that such action is necessary to:

To comply with a legal obligation
To protect and defend the rights or property of Cambridge Management Group, Inc. and/or Cambridge Maintenance and Property Services, Inc.
To prevent or investigate possible wrongdoing in connection with the Service
To protect the personal safety of users of the Service or the public
To protect against legal liability

SECURITY OF DATA

The security of your data is important to us but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

OUR POLICY ON “DO NOT TRACK” SIGNALS UNDER THE CALIFORNIA ONLINE PROTECTION ACT (CALOPPA)

We do not support Do Not Track (“DNT”). Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked.

You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.

YOUR DATA PROTECTION RIGHTS UNDER THE GENERAL DATA PROTECTION REGULATION (GDPR)

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. Cambridge Management Group, Inc. and/or Cambridge Maintenance and Property Services, Inc. aims to take reasonable steps to allow you to correct, amend, delete or limit the use of your Personal Data.

If you wish to be informed about what Personal Data we hold about you and if you want it to be removed from our systems, please contact us.

In certain circumstances, you have the following data protection rights:

The right to access, update or delete the information we have on you. Whenever made possible, you can access, update or request deletion of your Personal Data directly within your account settings section. If you are unable to perform these actions yourself, please contact us to assist you.
The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.
The right to object. You have the right to object to our processing of your Personal Data.
The right of restriction. You have the right to request that we restrict the processing of your personal information.
The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
The right to withdraw consent. You also have the right to withdraw your consent at any time where Cambridge Management Group, Inc. and/or Cambridge Maintenance and Property Services, Inc. relied on your consent to process your personal information.

Please note that we may ask you to verify your identity before responding to such requests.

You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).

SERVICE PROVIDERS

We may employ third party companies and individuals to facilitate our Service (“Service Providers”), provide the Service on our behalf, perform Service-related services or assist us in analyzing how our Service is used.

These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

Analytics

We may use third-party Service Providers to monitor and analyze the use of our Service.

Google Analytics Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network. You can opt-out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google Analytics about visits activity. For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy?hl=en

Behavioral Remarketing

Cambridge Management Group, Inc. and/or Cambridge Maintenance and Property Services, Inc. uses remarketing services to advertise on third party websites to you after you visited our Service. We and our third-party vendors use cookies to inform, optimise and serve ads based on your past visits to our Service.

Google Ads (AdWords) Google Ads (AdWords) remarketing service is provided by Google Inc. You can opt-out of Google Analytics for Display Advertising and customise the Google Display Network ads by visiting the Google Ads Settings page: http://www.google.com/settings/ads Google also recommends installing the Google Analytics Opt-out Browser Add-on – https://tools.google.com/dlpage/gaoptout – for your web browser. Google Analytics Opt-out Browser Add-on provides visitors with the ability to prevent their data from being collected and used by Google Analytics. For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy?hl=en

LINKS TO OTHER SITES

Our Service may contain links to other sites that are not operated by us. If you click a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

These sites may include, but are not limited to:

Appfolio Property Manager (Resident Applications, Resident Portal, Home Search) – privacy policy {Link to privacy policy}
Jobber (Maintenance/Support Help Desk) – privacy policy {Link to privacy policy}

CHILDREN’S PRIVACY

Our Service does not address anyone under the age of 18 (“Children”).

We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

CHANGES TO THIS PRIVACY POLICY

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

We will let you know via email and/or a prominent notice on our Service, prior to the change becoming effective and update the “effective date” at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

5. Your Rights as a California Resident

Subject to certain exceptions, California residents have the following rights with respect to their personal information:

Right to Know — the right to request disclosure of the categories and specific pieces of personal information we have collected about you
Right to Delete — the right to request deletion of personal information we have collected, subject to certain exceptions
Right to Correct — the right to request correction of inaccurate personal information
Right to Non-Discrimination — the right not to be discriminated against for exercising your privacy rights

To submit a privacy rights request, please contact us at: